Effective as of April 7, 2018
This policy describes Association of High Performance Computing Professionals’ (the “Company”) practices regarding personally identifiable information (“personal information”). This policy applies to our websites, mobile applications, email and text messages, and social media accounts (the “Platforms”). When you use any of the Platforms, you agree to the terms in this policy.
THE CATEGORIES OF PERSONAL INFORMATION WE COLLECT
When you visit or use the Platforms, we may collect information from you. Some of it may be personal information. This information can include search history, IP address, screen resolution, browser used, operating system and settings, access times and referring URL. If you are using a mobile device, we may also collect data that identifies your device, your settings and your location.
If you choose to become a Member, we will collect your email address, password, and other preference information you provide us. If you choose a third-party service, like LinkedIn Login, to register or login, you are permitting us to use and store that information related to the account.
If you give us personal information, you are telling us that the information is true, accurate, complete and current. You are also telling us that you have the authorization to provide it to us.
HOW WE COLLECT YOUR PERSONAL INFORMATION
We collect your personal information directly from you. For example, when you provide us your personal information when you use our Platforms, answer our questions, engage us to open an account with us.
We also collect your personal information passively. For example, we collect information about you over time and across different Web sites when you visit or use our Platforms. We also use tracking tools like cookies and beacons.
We collect your personal information from third parties. This can include when you log in using a third party platform, such as LinkedIn.
WHY WE USE YOUR PERSONAL INFORMATION
We use your personal information to provide you our services, to improve our Platforms and services, to better understand the users of our Platforms and services, to protect our property and to prevent damage to them.
We also use your personal information to display more relevant advertising and recommendations, or suppress advertising and content that you might find irrelevant.
We also use your personal information to contact you, which may include:
To send communications related to the services you have inquired about or have purchased;
To send alerts and notifications you have subscribed to, including to your mobile device;
To solicit reviews;
To get in touch with you if you contact us;
To send you information servicing and administrative emails;
To send you marketing emails regarding our services or those of our partners, if you have opted-in to receive emails from us or have transacted business with us, and as permitted by law.
You can manage your communication preferences in your account. Every marketing email has an opt-out URL and you can unsubscribe from such communication at any time. You cannot unsubscribe from servicing emails and administrative messages that are considered part of the services you have purchased or inquired about.
HOW WE SHARE YOUR PERSONAL INFORMATION
We may share your personal information with our corporate affiliates and with third parties for our legitimate business purposes as permitted by law. For example, we may share your personal information with suppliers who perform services on our behalf and have agreed in writing to protect and not further disclose your information.
If you engage us for services through one of our Platforms, we may share your personal information with the payment service providers and the vendors needed to provide the services. This can include credit card companies and state agencies. These third parties will process your personal information as data controllers in accordance with their own privacy policies.
We may also share your information as otherwise described to you at the time of collection.
If the Company itself (or part of its business) is sold or otherwise changes control, the new owners would have access to your personal information for the uses set out herein.
We may disclose personal information if required by law, for example to law enforcement or other authorities. This includes court orders, subpoenas and orders arising from legal processes, and administrative or criminal investigations. We may also disclose your personal information if the disclosure is necessary for the prevention, detection or prosecution of criminal acts or to prevent other damage, or in response to a legal action or to enforce our rights and claims.
We may also share anonymous aggregated usage information with others.
HOW WE STORE AND PROTECT YOUR PERSONAL INFORMATION
The Company utilizes the third party cloud services of various companies to store, use, and transmit your personal information. These third party cloud service providers are reputable companies, well known in our industry.
The Company does not knowingly collect personal information from minors. If we become aware that a minor is attempting to submit personal information, we will remove this information from our records. If you are the parent/legal guardian of a minor who has given us personal information, please contact us so we can delete it.
COOKIES AND OTHER TRACKING TOOLS
The Company uses tracking tools such as cookies and beacons.
We (or our suppliers) use several common tracking tools. We use these tools to collect usage and demographic information about you over time and across different Web sites when you use any of our Platforms. We also have third parties (e.g. advertisers) that collect personal information this way. Tools we use may include browser cookies. Your browser will store these cookies on your computer in a small file.
We and our advertising partners may also use web beacons (single pixel GIF images). These web beacons are placed in the code of a Web page or an email newsletter.
By using the Platforms, you give us your free, unambiguous and informed consent to the use of any of the cookies and tracking tools mentioned in this policy.
The Company uses tracking tools for the following purposes:
To track new visitors to the Platforms.
To help us recognize your browser as a previous visitor. This includes saving and remembering any preferences that may have been set while your browser was visiting the Platforms, such as language.
To store your username and password if you are registered with us.
To work with online advertising companies to display targeted advertising on our Platforms and third party platforms that you visit. This targeting may be based on information you submit on our Platforms or third party platforms. This targeting may also be based on your activities or behaviors on our Platforms or those of third parties. We may also obtain information about your browsing history from our business partners. To learn more about targeted advertising and how you can accept or refuse (opt-out of) this type of advertisements, we recommend that you visit www.aboutads.info/choices or www.youronlinechoices.eu.
To help improve our Platform offerings and for capacity planning purposes. We or our third party service providers may set analytics cookies. These allow us to gather aggregated or segmented information about the types of visitors that access our Platforms and the pages and advertisements that they view. We do not use this information to personally identify you.
HOW YOU CAN CONTROL TRACKING TOOLS AND OPT-OUT OF ONLINE BEHAVIORAL ADVERTISING
Your browser may give you the ability to control cookies. How to do this varies from browser to browser. You should view the Help menu on the browser you use for further information.
To opt out of having your online behavior tracked for advertising purposes click here http://optout.aboutads.info.
HOW THE COMPANY RESPONDS TO “DO NOT TRACK” SIGNALS
Some browsers have a “Do Not Track” feature that lets you tell websites that you do not want to have your online activities tracked. These features are not yet uniform, so we are not currently set up to respond to those signals.
ACCESSING AND RECTIFYING YOUR PERSONAL INFORMATION
You are entitled at any time to obtain information about all your personal information that we store, in accordance with applicable law and without any fee. However, in exceptional cases we ask you to pay reasonable fee before we provide the information if permitted by applicable law. We may request proof of your identity before providing this information. We may not be able to allow you to access certain personal information in some cases. For example if your personal information is connected with personal information of other persons, or for legal reasons. In such cases we will provide you with an explanation why you cannot obtain this information. You can also withdraw your consent to the use of your personal information at any time by contacting us at the address below. You can demand deletion or rectification of your personal information, however, statutory provisions, especially those affecting the Company’s accounting, processing of claims, and mandatory data retention, may prohibit deletion or anonymization.
To exercise your rights, or if you have questions about our privacy practices or need assistance with exercising or understanding your privacy choices, please contact our Privacy Officer at firstname.lastname@example.org or you may write to:
Association of High Performance Computing Professionals
Attention: Privacy Officer
2905 Kinloch Dr.
Cedar Park, Texas 78613